So what are your high impact tasks? What, when done yields an outcome? When is the best time for this to take place. Outline the key priorities you feel must be done on a given day, I like working with 2 or 3 high impact tasks, things that will take under 30 minutes each to do in completion. Focus on 1 at a time and get them done early, prior to 11am ideally.
Feel free to write down as many things on your to do list as you like, preferably the day before action needs to take place. Review your list and prioritise it in a ranking scale; high, med and low. Next decide who needs to do it, must it be done by me or can I delegate it? You can delegate based on better use of your time as it may be time consuming or someone else is simply better at it and will get a better result.
Next review your list and decide if the task needs to be done at all or if the time spent on it is worth the effort. In essence, review redundant tasks. Clear your mind of things taking up space and consider where that energy could be better spent on your business or a better outcome for your clients. Is what you are doing helping you get more clients for less work?
Look at your to do list as stepping stones towards your overall goal, by taking these steps am I getting closer to my goal or is it a distraction? Decide if I got just these things done on my to do list I would be productive. Don't confuse busy with productive. Busy sounds like we are important or effective, BUT check the results. Look at the scorecard, is this busyness effecting real world results? When people are working with or for you, help them navigate their to do lists with the same end goal in mind. Question what you are doing and don't fall into the trap of doing it, because it has always been done that way.
You control your to do list, it does not control you.
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